Share with team

Bots in a team workspace are Private by default — only the owner sees them. When the owner shares a bot, every team member sees it in their Dashboard and can chat with it. Settings, documents, prompts, and the embed widget remain owner-only.

How to share#

1. Open the bot in a team workspace

   Make sure the workspace switcher shows the team where the bot lives.

2. Click Share with team

   On the bot detail page, the action is in the header area near the bot name.

3. Confirmation toast

   "Bot shared with the team." The bot card now shows a "Shared" badge for everyone.

How to stop sharing#

Click Stop sharing on the same bot. The bot reverts to Private. Existing teammates lose access to it from their Dashboard view; conversations they started against this bot become read-only references (no new messages possible).

What teammates can do with a shared bot#

• See it on their Dashboard with a "Shared" badge.
• Start conversations and chat.
• Read existing conversations they created.

What teammates cannot do#

• Change name, description, avatar.
• Upload or delete documents.
• Edit the system prompt.
• Enable/disable Max Mode.
• Configure the embed widget.
• Delete the bot.

The bot card shows "Owner managed" to make this clear to viewers.

Dashboard team views#

A team Dashboard has three view filters:

• Private — bots in the current team that only the owner sees.
• Shared with me — team bots shared by other members.
• All team bots — owners only; shows every bot in the team regardless of share state.

Switching the view filter is purely a list filter; it does not change ownership or sharing state.